Support is provided to court staff with NCIS coding responsibilities to equip them with knowledge and skills to best code and close cases in the NCIS.
New coding support materials released on 1 July 2024
NCIS coding support materials have been refreshed to better assist NCIS coders with data entry and case closure. As a result, the NCIS Coding manual (released February 2020) has been retired and should no longer be used by coders. Coding standards and scenarios are now available.
Coders should use the new coder support material for guidance. Existing references to the retired NCIS Coding manual now refer to the new resources. We are working to update these references and links across the NCIS website and documents.
Contact ncis@ncis.org.au (External link) for assistance using the new resources.
How-to guides
Guidance on specific topics or coding activities.
Quick start to coding using NCIS Online
A companion guide to the Coding manual which provides a high level overview of how to code cases using NCIS Online.
Guide - Quick start to coding using NCIS Online (PDF, 3.98 MB) (External link)
Deaths attributed to COVID-19
This advice relates to coding deaths attributed to COVID-19.
Release date: July 2021 Update date: August 2023
Manual - Coding advice - COVID-19 attributed deaths (PDF, 240.53 KB) (External link)
Coding standards
Coding standards provide information and guidance on selected data fields. Not all NCIS data fields are included, for information on data fields not included refer to the System manuals.
The following standards are based on NCIS Online screens:
Additional data entry
Provides guidance on specific data fields available on the Additional case data entry screen.
Coding standard - Additional data entry screen - July 2024.pdf (PDF, 409.48 KB) (External link)
Case details
Provides guidance on specific data fields available on the Case Details screen.
Coding standard - Case detail - July 2024.pdf (PDF, 556.91 KB) (External link)
Time location
Provides guidance on specific data fields available on the Time Location screen.
Coding standard - Time location - July 2024.pdf (PDF, 723.13 KB) (External link)
Procedure
Provides guidance on specific data fields available on the Procedure screen.
Coding standard - Procedure - July 2024.pdf (PDF, 388.83 KB) (External link)
Medical cause of death
Provides guidance on specific data fields available on the Medical Cause of Death screen.
Coding standard - Medical cause of death - July 2024.pdf (PDF, 408.96 KB) (External link)
Mechanism of injury and Object or substance producing injury
Provides guidance on specific data fields available on the Mechanism of Injury & Object or Substance Producing Injury screen.
Coding standard - Mechanism and Object - July 2024.pdf (PDF, 505.22 KB) (External link)
Multiple Fatality Event (MFE)
Provides guidance on specific data fields available on the Multiple Fatality Event screen.
Coding standard - Multiple fatality event - July 2024.pdf (PDF, 455.75 KB) (External link)
The following standard applies to data fields found on multiple screens:
Addresses
Provides guidance on specific data fields available on the Case detail screen and the Time location screens.
Coding standard - Addresses - July 2024 (PDF, 426.73 KB) (External link)
Coding scenarios
Coding scenarios provide information and guidance on the most common mechanisms causing injuries resulting in death.
Coding scenarios are presented as per the Mechanism of injury codeset (Level 1). For guidance on mechanisms not included, contact ncis@ncis.org.au (External link).
Blunt force injury
Provides guidance on coding cases where a blunt force injury contributed to the death.
Coding scenario - Blunt force - July 2024 (PDF, 1.43 MB) (External link)
Piercing, penetrating force
Provides guidance on coding cases where a piercing or penetrating force or injury contributed to the death.
Coding scenario - Piercing, penetrating - July 2024 (PDF, 639.2 KB) (External link)
Other mechanical force
Provides guidance on coding cases where a mechanical force injury contributed to the death.
Coding scenario - Other mechanical force - July 2024 (PDF, 588.56 KB) (External link)
Thermal mechanism
Provides guidance on coding cases where a thermal injury contributed to the death.
Coding scenario - Thermal mechanism - July 2024 (PDF, 665.6 KB) (External link)
Threat to breathing
Provides guidance on coding cases where a threat to breathing contributed to the death.
Coding scenario - Threat to breathing - July 2024 (PDF, 1.01 MB) (External link)
Exposure to chemical or other substance
Provides guidance on coding cases where exposure to a chemical, pharmaceutical or other substance contributed to the death.
Coding scenario - Exposure to chemical or other substance - July 2024 (PDF, 950 KB) (External link)
Complications of health care
Provides guidance on coding cases where complications of health care or medical treatment contributed to the death.
Coding scenario - Complications of health care (PDF, 667.14 KB) (External link)
Other mechanism of injury
Provides guidance on coding cases where an other mechanism of injury contributed to the death.
Coding scenario - Other mechanism of injury - July 2024 (PDF, 662.81 KB) (External link)
Jurisdictional specific guidance
Guidance specific to coding activities in one jurisdictions, resulting from differences in data entry requirements or jurisdiction specific data fields or guidance.
New South Wales
Provides advice specifically for New South Wales coders.
Coding standard - Case detail (NSW specific) - July 2024 (PDF, 405.22 KB) (External link)
New Zealand
Provides advice specifically for New Zealand coders.
Coding standard - Case detail (NZ specific) - July 2024 (PDF, 390.88 KB) (External link)
Deaths resulting from Cyclone Gabrielle
This advice is provided to assist New Zealand based NCIS Coders when coding deaths associated with Cyclone Gabrielle which impacted New Zealand in February 2023.
Release date: April 2023
Manual - Coding advice - Cyclone Gabrielle (PDF, 157.65 KB) (External link)
Queensland
Provides advice specifically for Queensland coders.
Companion resources
Coding standards and scenarios should be used in conjunction with companion resources available on this page and System manuals:
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NCIS Data dictionary and the NCIS Pharmaceutical substance for human use codeset provide full details of data fields and codesets.
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Jurisdictional additional coding advice
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How-to guides: Quick start to coding using NCIS Online
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Multiple fatality events.
Further assistance
The following NCIS resources may also be useful:
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Data sources + classification structures and explanatory notes provide further information about NCIS data.
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How to use the system + search offers a range of guides to navigate the system.
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Troubleshooting + frequently asked questions helps with common system user queries.
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Advanced training + support is available.
Page last updated: 1 July 2024